Legal and Contracts Administrator

Are you highly organised, detail-oriented and experienced in contract administration?

Here’s an opportunity to join a professional Legal and Corporate Secretarial team, supporting a diverse portfolio of research and commercial contracts within a purpose-driven research environment.

We’re seeking a proactive Contract Administrator who enjoys keeping things running smoothly, coordinating stakeholders and ensuring contracts are managed accurately and efficiently from negotiation through to execution.

The Opportunity:

In this role, you’ll provide high-level administrative and coordination support across the legal and contracts function, working closely with internal teams and external stakeholders to ensure contract processes are streamlined, compliant and delivered to a high standard.

You’ll play an important role in maintaining contract records, coordinating documentation and providing guidance on contract processes, while contributing to continuous improvement initiatives.

Key Responsibilities:

• Coordinate the day-to-day administration of research and commercial contracts, including inbox management, record keeping and document control
• Maintain accurate contract databases, prepare reports and analyse data to support management
• Coordinate contract execution and follow up outstanding signatures, documentation and stakeholder responses
• Monitor contract compliance, variations, extensions and relevant timeframes
• Assist with preparing contract templates, agreements and general legal documentation
• Maintain contract resources, intranet content and training materials
• Provide advice and guidance to staff on contract processes, workflows and procedures
• Build strong relationships with internal and external stakeholders while maintaining confidentiality and professional standards
• identify opportunities to improve contract administration processes and operational efficiency

Essential Criteria:

• Demonstrated experience in contract administration or contract management
• Qualifications in Business or Administration, or equivalent relevant experience and training
• Strong organisational and time management skills and a high level of attention to detail
• Confidence using Microsoft Office, including Word, Excel and Powerpoint
• The ability to build and maintain effective stakeholder relationships
• A professional approach to confidentiality, compliance and ethical conduct

If you’re a proactive Contract Administrator who enjoys bringing structure, accuracy and efficiency to complex administrative processes, we’d love to hear from you.